Job offer: Administrative Assistant - Design


Announced
01/04/202523 days ago
Job Status
Full Time
Job Type
Temporary / Contract
Expiration Date
01/07/2025 68 days left
Job Category
Admin
Job Location
Lusaka
Salary
Negotiable
Job Title
Administrative Assistant - Design
Job Presentation
The Administrative Assistant’s role includes responsibility for managing the office and design library as well as budgeting, ordering and tracking certain aspects of interior design projects. Executing a project on time requires diligent attention to maintaining the ordering plan and knowing the status of ordered items and the project timeline, as well as a close awareness of vendors and their lead times. The Assistant will assist the Directors, Designers and Project Managers with the project budgets and estimates and will be able to know financial aspects of a project.

Experience2 Years
Education LevelCertificate Level
QualificationsJob related
SoftwareQuickBooks, Excel, PowerPoint, Word
Skills ToInterpersonal skills, time management skills
Ability ToLeadership abilities, and attention to detail
Other RequirementsMust have a valid Drivers License and Passport. Be comfortable with odd hours + weekends
Requirements
  • A strong attention to detail as well as an intensity about finding errors, keeping the project on schedule, and finding ways to optimize existing processes.
  • Develop and maintain relationships with vendors, manage ordering and collaborate with vendors and other third parties to align timelines
  • Use their knowledge of vendor timelines and the design process to anticipate project needs early so time can be used most efficiently
  • When needed, coordinate and/or attend client, contractor, sub-contractor, and other representative meetings as well as occasionally attend on site meetings with Clients, Directors, and Contractors, taking and storing detailed notes
  • Accountable for keeping office supplies stocked - binders, paper, post its etc. and keeping office, storage room, copy room tidy and organized
  • Work with Directors to assess the office and make recommendations to maximize efficiency
  • Keep organized binders and Google Drive folders for each client to help support the Project Manager and Designers
  • Help the Directors with reconciling QuickBooks, invoicing, and developing financial reports for analysis.
  • Contribute to a weekly meeting. This is a time to set priorities and goals each week, based on the stages of the projects, and the Design Assistant will spend time reviewing projects and preparing for this meeting each week.
  • Help prepare the Directors for meetings by gathering samples, tear sheets, or any other materials that may be needed for site and client meetings
  • Prepare storyboards, tear sheets and estimates for Proposals and presentations in collaboration with Project Manager, Designer and Directors.
  • Create a purchasing plan for each project with timelines, estimates and schedules for team and clients

How to Apply

Kindly use the following link to apply for this job:
Apply for this Job
JOB BY
CV People Africa
Plot 2341 Mambilima House Kabelenga Road, Lusaka
  +260 211 268 908, +260 211 268 909
  +260 955 000 340, +260 955 000 341

View all 33 Jobs

Related Jobs


See all jobs