Job vacancy Persoanl Assistant & Csr Coordinator

Announced

03 September, 2024

Job Type

Employee

Job Status

Full Time

Job Title

Persoanl Assistant & Csr Coordinator

Job Location

Lusaka

Job Presentation

To provide a strictly private and confidential PA and CSR Coordinator role to the MD, and manage their workload, assist them in their tasks and act as a gatekeeper to them.

Experience	3 Years
Education Level	Degree
Qualifications	Bachelor’s degree level or equivalent
Software	Excellent IT Skills, including use of ICT packages i.e. Word, Excel, PowerPoint
Skills To	Strong interpersonal skills, excellent letter writing and organizational skills
Ability To	Work under pressure to agreed deadlines and adapt to change. Pay high attention to detail to ensure that high quality work leaves the organisation. Work in a flexible manner – out of hours as required

Requirements

PA Functions:
Provide a comprehensive secretarial and administration service to the MD across the range of their work, including travel arrangements, visitors accommodations, etc
Maintain and organise the MD’s diaries, filing system and all other relevant areas as necessary.
Prepare and communicate findings from quarterly PR reports
Draft letters and reports as requested by the MD
Facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also, by arranging refreshments, seating and taking minutes if required to do so
Coordinate events i.e. staff seminars and other internal functions
Respond to queries in a timely and professional manner, both orally and in writing
Coordinate all senior management travel arrangements, and those of visitors
Circulate reports, minutes, and agendas for meetings. To liaise with colleagues and fellow employees on various matters as required
Responsible for receiving enquiries and providing an effective referral service to service users.
Maintain and continuously keep up to date with all company mail, couriers, and correspondences
Ensure the effective management and update of all approvals on behalf of the MD pertaining to leave, recruitment and investment systems
Process expense claims and fees reimbursements
Provide research assistance where needed
PR Functions:
Developing and implementing public relations strategies and campaigns to promote the organization's goals and objectives
Monitoring and analysing media coverage to evaluate the effectiveness of public relations strategies and identify potential issues or opportunities
Organizing and coordinating press conferences, events, and other public relations activities
Developing and maintaining positive relationships with key stakeholders, including clients, employees, investors, and the local community
Writing and editing press releases, speeches, and other communication materials to effectively convey key messages
Liaising with the media to pitch stories, arrange interviews, and respond to media inquiries
Organising events for employees and their teams
Preparing and editing organizational publications, including employee newsletters or stockholders' reports, for internal and external audiences
Updating and maintaining Web content
CSR Functions:
Writing and executing a company's social responsibility strategy (CSR)
Coordinate the production of corporate social responsibility programs and community events
Developing policies relating to a company’s ethical, sustainable, and environmental responsibilities
Coordinate Corporate Social Responsibility reporting process, working with other departments to collect data across full sustainability spectrum (CSR)
Ensuring a company has a positive impact on local communities and the environment (CSR)
Encouraging links between the company and educational or charitable groups (CSR)
Reporting on social responsibility activity to senior managers (CSR)
Creating partnerships with clients, employees, suppliers, charities, and other groups (CSR)
Raising public awareness of a company’s social responsibility commitments through marketing
Ensuring that a company’s policies meet legal and commercial needs (CSR)
Conferring with managers to identify trends and group interests and providing advice on business decisions.