Announced
03/09/20243 month(s) ago
Job Status
Full Time
Job Type
Employee
Expiration Date
03/12/2024 10 days left
Job Location
Salary
Negotiable
Job Title
Persoanl Assistant & Csr CoordinatorJob Presentation
To provide a strictly private and confidential PA and CSR Coordinator role to the MD, and manage their workload, assist them in their tasks and act as a gatekeeper to them.
| Experience | 3 Years |
| Education Level | Degree |
| Qualifications | Bachelor’s degree level or equivalent |
| Software | Excellent IT Skills, including use of ICT packages i.e. Word, Excel, PowerPoint |
| Skills To | Strong interpersonal skills, excellent letter writing and organizational skills |
| Ability To | Work under pressure to agreed deadlines and adapt to change. Pay high attention to detail to ensure that high quality work leaves the organisation. Work in a flexible manner – out of hours as required |
Requirements
- PA Functions:
- Provide a comprehensive secretarial and administration service to the MD across the range of their work, including travel arrangements, visitors accommodations, etc
- Maintain and organise the MD’s diaries, filing system and all other relevant areas as necessary.
- Prepare and communicate findings from quarterly PR reports
- Draft letters and reports as requested by the MD
- Facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also, by arranging refreshments, seating and taking minutes if required to do so
- Coordinate events i.e. staff seminars and other internal functions
- Respond to queries in a timely and professional manner, both orally and in writing
- Coordinate all senior management travel arrangements, and those of visitors
- Circulate reports, minutes, and agendas for meetings. To liaise with colleagues and fellow employees on various matters as required
- Responsible for receiving enquiries and providing an effective referral service to service users.
- Maintain and continuously keep up to date with all company mail, couriers, and correspondences
- Ensure the effective management and update of all approvals on behalf of the MD pertaining to leave, recruitment and investment systems
- Process expense claims and fees reimbursements
- Provide research assistance where needed
- PR Functions:
- Developing and implementing public relations strategies and campaigns to promote the organization's goals and objectives
- Monitoring and analysing media coverage to evaluate the effectiveness of public relations strategies and identify potential issues or opportunities
- Organizing and coordinating press conferences, events, and other public relations activities
- Developing and maintaining positive relationships with key stakeholders, including clients, employees, investors, and the local community
- Writing and editing press releases, speeches, and other communication materials to effectively convey key messages
- Liaising with the media to pitch stories, arrange interviews, and respond to media inquiries
- Organising events for employees and their teams
- Preparing and editing organizational publications, including employee newsletters or stockholders' reports, for internal and external audiences
- Updating and maintaining Web content
- CSR Functions:
- Writing and executing a company's social responsibility strategy (CSR)
- Coordinate the production of corporate social responsibility programs and community events
- Developing policies relating to a company’s ethical, sustainable, and environmental responsibilities
- Coordinate Corporate Social Responsibility reporting process, working with other departments to collect data across full sustainability spectrum (CSR)
- Ensuring a company has a positive impact on local communities and the environment (CSR)
- Encouraging links between the company and educational or charitable groups (CSR)
- Reporting on social responsibility activity to senior managers (CSR)
- Creating partnerships with clients, employees, suppliers, charities, and other groups (CSR)
- Raising public awareness of a company’s social responsibility commitments through marketing
- Ensuring that a company’s policies meet legal and commercial needs (CSR)
- Conferring with managers to identify trends and group interests and providing advice on business decisions.
JOB BY
Plot 2341 Mambilima House Kabelenga Road, Lusaka
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CV People Africa
Plot 2341 Mambilima House Kabelenga Road, Lusaka +260 211 268 908, +260 211 268 909
+260 955 000 340, +260 955 000 341
View all 28 Jobs